The topics covered in this datasheet include:

Databases
Enquiries & Reporting
General Ledger Postings
Multi-Currency handling
Order Processing Cycle
Supplier/Product Relationship

Supplier/Product Relationship

• Supplier's Product code - fifteen characters
• Default supplier pricing and quantity units
• Usual lead time
• Purchase order multiples
• Economic order quantity
• Last cost and purchase date
• Normal discount code
• Quantity and cost figures for YTD and last year are collected with data and cost of last order

Multi-Currency Handling

• Supplier accounts can be in any currency defined in the Creditors Ledger. Each supplier uses one currency and all orders in the account are in that currency
• Invoices are posted in the supplier currency, as is document analysis but this is converted to the general ledger currency at the rate on the document date prior to general ledger posting
• All stock values are held in the general ledger currency but the currency and exchange rate of stock purchased are captured enabling future revaluation.

General Ledger Postings

• General Ledger accounts are determined by the product group of the transaction, optionally modified by the profit centre for the order location. Five accounts are used by P.O.P:
  • Stock Value
  • Cost Variance
  • Cost of Sales
  • Non-Stock Receipts
  • Direct Order Suspense Account

Order Processing Cycle

• Order entry - phased deliveries, copied orders, different purchase order series for different locations
• Order approval - optionally disabled
• Order acknowledgment - optional recording of supplier acknowledgments
• Goods Receipt - options to match deliveries against orders manually or automatically and to adjust prices and quantities within pre-defined variance boundaries
• Direct order confirmation - confirms dispatch of goods directfrom supplier to customer - posts to General Ledger and marks corresponding sales order lines as ready for invoicing
• Invoice entry - optional amendment of settlement terms and manual/automatic invoice matching.

Enquiries & Reporting

• For a supplier - supplier details (including account information) order, products and cancellations
• For Purchase orders - selected by number, active orders, due delivery and delivered but not invoiced
• For Products - including product details, suppliers, deliveries
• Comprehensive selection of standard reports including new orders, orders by supplier, orders by supplier within location.

Databases

Global 3000 Purchase Order Processing data can be held in a Btrieve format or (to be announced soon) SQL format database for compatibility with industry-standard office automation and data analysis tools.